How to Create PDF Files and Convert to PDF Properly
PDF- A Universal File Format A PDF (Portable Document Format) file is the most reliable, efficient way to share documents across platforms—Windows, Macintosh, or UNIX. The layout, content, fonts, and graphics in your file are preserved and can be viewed and printed. Adobe Acrobat is one of several software applications that can convert just about any type of file into the PDF format.
To *view and print* PDF files, all you need is the free Adobe Acrobat “Reader” software, available at http://www.adobe.com. To *create* pdf files properly for different applications, follow the instructions below.
How to Create Low-resolution PDF Files For the Web The plug-in called “PDF Writer,” included in Microsoft Word 2000 for Windows program, is a limited version of Acrobat Distiller software and can create low-resolution PDF files. A PDF file can be “optimized for the web” at low resolution and serve as an online form, a downloadable book or document, or a proof in the review process. Or the file can be “optimized for print” at medium resolution for printing on desktop inkjet and laser printers.
How to Create High-resolution PDF Files for Offset Printing To create high-resolution PDF files for offset printing, I recommend that you purchase the Adobe Acrobat software program that includes the “Distiller” module for approximately $250. This software will create PDF files that are “optimized for the press.” Many printing companies accept PDF files. This is very helpful when the printer does not support the program in which you created your project.
First, consult with your printing company to get their specific PDF file settings or better yet, get their “job options” file. Place this tiny file into your Distiller “settings” folder. It has all your printer’s technical specifications for printing the job at his/her shop. The next step to creating a PDF file is to convert your document into a PostScript file, using your printer driver. This process will embed the fonts and graphics into a new PostScript or EPS file. Then run the Postscript or EPS file through Adobe Acrobat. This will produce the PDF file. Print a final proof from your PDF file to check for possible missing fonts and other errors. Send this proof with your PDF file to your printer.
Notes: Adobe Creative Suite applications have the option to simply save as a PDF file with a variety of export presets, eliminating the EPS/PostScript file step. Be aware that some printers may charge a fee to fix your file or add a surcharge for PDF files made from Microsoft Word documents.
Avoid costly errors with a handy checklist for sending your project to the printer. What if YOU could know the secrets of a 1st class graphic designer that would help you create amazing marketing materials in a few hours, would you want to know how? Find out now at www.BuyAppealMarketing.com
You are welcome to "reprint" this article on how to create PDF files as long as it remains complete and unaltered (including my "about the author" section at the end).
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About the Author Karen Saunders is the author of "Turn Eye Appeal into Buy Appeal: How to easily transform your marketing pieces into dazzling, persuasive sales tools!" Hundreds of business owners have used her simple do-it-yourself design system to create stunning marketing materials that really SELL their products and services! Pick up FREE articles, audio classes, eCourse and ezines at http://www.macgraphics.net
